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Competent Institutions 

According to the Article 1, Item 10 of the Labour Protection Law, a competent institution is an institution that on the grounds of a relevant agreement provides the internal supervision of the working environment of an enterprise and whose expertise in the labour protection issues has been evaluated in accord with the procedure set by the Cabinet of Ministers.

The evaluation of the expertise of the competent institutions is regulated by the Regulations Nr.101 of the Cabinet of Ministers of the February 8th, 2005, "Regulations about the Requirements to the Competent Institutions and Competent Experts in the Labour Protection Matters and about the Procedure of Evaluation the Competence

According to the Regulations, a competent institution is entitled to perform an internal supervision of the working environment in the enterprises if a relevant announcement is published in the newspaper "Latvijas Vēstnesis" and if the following minimum requirements are met:

1.      it meets the requirements set in the Standard of LVS EN ISO 9001:2001 "Systems of Quality Management. Requirements" and its expertise in the issues of labour protection is evaluated in accord to the requirements of the present Regulations;

2.      the institution has insured its civil liability in the amount sufficient for covering the expenses incurred by the receiver of the services in the case of a possible error. The expenses would be calculated together with the insurance company chosen by the competent institution within the evaluation of the risks of the field of operation of the institution;

3.      the institution has an expert with a higher education in the field of labour protection at its disposal as well as an expert with the education and qualification of occupational disease doctor or occupational health doctor.

Evaluation

In order to comply with the requirements of the Regulations Nr.101 an to certify its expertise in the matters of labour protection, the institution applies to the institution of Quality System Certification that provides the evaluation of the expertise in the field of labour protection in accord with the requirements of the Standard of LVS EN ISO 9001:2001 "Systems of Quality Management. Requirements" and of the Regulations Nr.101 of the Cabinet of Ministers.

In the evaluation of the expertise of an institution in the field of labour protection, the institution of quality system certification shall take into consideration the following:

1.      the requirements to the staff of the competent institution;

2.      the relevance of the resources and technical capacity of the institution (for example, the working equipment, the equipment of the laboratory) to the prospective services.

If the evaluation of the expertise of the institution shows that it complies with the requirements of the Regulations and Standard then the institution of quality system certification issues the Quality System Certificate and states there the compliance of the institution to the requirements of these Regulations.

After receiving the Quality System Certificate the institution is not yet entitled to provide the labour protection services before it is evaluated by the relevant commission of the Ministry of Welfare and an announcement is published in the newspaper "Latvijas Vēstnesis" that it has been acknowledged as a competent institution. Therefore the institution wishing that the Ministry of Welfare publish a relevant announcement in the newspaper "Latvijas Vēstnesis" submits an application to the Ministry that contains:

  • the name, legal and postal address of the enterprise;
  • the manager of the enterprise (name, surname);
  • area of activity where the competent institution wishes to be announced in;
  • in the case if the competent institution is a structural entity of an enterprise, then the information about the ownership;
  • the contact person responsible for the application (name, surname, number of telephone, fax and e-mail).

The following documents should be attached to the abovementioned application:

1. the document issued by the Register of Undertakings that certifies the registration of the enterprise in the Commercial Register (submit a copy, present the original);

2. the constitution of the enterprise (submit a copy, present the original);

3. the quality systems certificate of the competent institution issued by the institution of quality systems certification (submit a copy, present the original);

4. the documents certifying the knowledge and expertise of the staff of the competent institution (copies);

5. proofs of the coverage of civil liability that guarantees the coverage of the expenses incurred because of the error of the competent institution not less than 20.000 lats (for example, a policy of the civil liability insurance, a guarantee letter from a bank or a specifically designed deposit in the bank);

6. in the case if the competent institution is a structural entity of an enterprise - a structural scheme of the enterprise;

7.      the description of the prospective services of the competent institution.

The application of the competent institution and the documents attached will be examined by the claimants' evaluation commission composed by the Minister of Welfare and operating in accord with the Regulations Nr. 101 and the internal regulation of the Ministry of Welfare Nr. 25/NOR of the October 12, 2005, "The Procedure of Operation of the Commission for Evaluation the Claimants - Competent Institutions in the Labour Protection Matters" .

The Commission has faced many errors and imperfections made by the claimants of the competent institutions. For this reason the review of the documents was postponed until the updated information was received.

Within 10 days of receiving the abovementioned application and documents the Commission shall examine them and issue the proposal to the responsible officer in the Ministry of Welfare to publish the announcement in the newspaper "Latvijas Vēstnesis" about the issue of the quality systems certificate to the competent institution or about a refusal to do so.

Within a month of making a positive decision the Ministry of Welfare publishes an announcement in the newspaper "Latvijas Vēstnesis" about the acknowledgement of the institution as a competent institution. Twice a year it publishes the list of the competent institutions whose certificate had been annulled during the last half a year.

Announced Competent Institutions

On November 17, 2005, in the newspaper "Latvijas Vēstnesis" (Nr. 184) the first five institutions (commercial bodies) were announced that were acknowledged as competent institutions in the matters of labour protection. These institutions had acquired the certificate of quality management systems according to the Standard of LVS EN ISO 9001:2001 "Systems of Quality Management. Requirements" and had met the requirements set by the Regulations Nr.101 of the Cabinet of Ministers of the February 8th, 2005, "Regulations about the Requirements to the Competent Institutions and Competent Experts in the Labour Protection Matters and about the Procedure of Evaluation the Competence". Thus the following institutions (commercial bodies) have been acknowledged as competent institutions in labour protection issues.